Tips for starting up as a training or coaching freelancer: how to keep useful records

Starting a freelance training or coaching business? At the outset there is a great deal to do and it can be easy to let the record keeping slide to the bottom of the list, as you focus on getting business onto your spreadsheet. However, good record keeping means you have better control of your business and can deal with clients in a professional and efficient way, so it is worth some attention.

Here are some tips to get you started with record keeping:

1. Get all your Contacts info into one place for easy reference.
2. Make a standard invoice template, using Google Docs and Forms for ideas about layout.
3. Create a Supplier Details sheet including name of your business, your name, address, phone number, email address, NI number, Unique Tax Reference number from Inland Revenue as evidence of self employed status, plus your bank details.
4. Set up a tracking system that will ensure you know what you have discussed and agreed with clients and when invoices have been issued and paid. It’s helpful if this system shows you which months payments are expected to fall in, so you have a clear overview of your finances.
5. Logging client days and working at home days on a calendar helps you track which dates you can claim as deductible in terms of household bills, on your tax return.
6. Create a standard proposal template with terms and conditions attached.
7. Dedicate time every week to keeping the records up to date.


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